WriteMark

Plain Language Standard

Kimble Center’s healthcare form awarded ClearMark

Yellow paper rosette on blue background

The Kimble Center's Power of Attorney for healthcare goes to new heights | Photo by Brands&People on Unsplash

Could the Kimble Center for Legal Drafting’s Power of Attorney for healthcare win any more accolades? Turns out the answer is a definite ‘yes’.

The ClearMark Awards judged the healthcare form worthy of the award for best legal document. The ClearMarks are organised by the US Center for Plain Language and recognise the best plain language communications created by organisations in North America. The Center’s Barbra Kingsley and Alex Miranda announced the 2021 winners as part of the Access for All virtual conference in May.

The judges said about the power of attorney that:

[it] is a wonderful example of making legal text accessible.

And they went on to say:

The writers conducted several different kinds of user testing, including with health professionals and typical lay users. They also benefited from input from the Center’s international board members and PL (plain language) experts in New Zealand. The effort shines through. It’s an exemplary piece, worthy of being winner in its category.

View the list of ClearMark winners

Read about the ClearMark award in an article by Oakland County Legal News

Taking legal documents to new heights

The Kimble Center for Legal Drafting paves the way for innovative, accessible legal documents. This article on the Center’s website describes its origins and goals. 

People can use the Power of Attorney document to set up a person they trust to make decisions about their healthcare if they’re not able to. The Power of Attorney is easy to understand and fill out — and it’s free to use for US citizens.

More than 1000 people have used the form since it was published.

Find out more about WriteMark® Plus — the ultimate in communication excellence

Kimble.BlogImages-Gusto-1 Kimble Center’s healthcare form awarded ClearMark

Design elements guide the user through the document. Image by Gusto Design.

Clarity counts when you’re accountable

Image, seedling growing out of a pile of coins

Clarity counts for business growth. Image by Micheile Henderson / Unsplash licence

Clarity, honesty, and respect all add up for a long-time WriteMark® holder, Kendons Chartered Accountants.

Financial agreements can be taxing, but Kendons has found a way to communicate complex topics with clarity. They recognise that having the WriteMark® on several of their key business documents supports their business need for clear communication.

Kendons’ business terms and key client letters all carry the WriteMark® seal of approval for clarity. And they have done since 2012.

‘We are straight up. We believe in clarity, honesty, and respect. Making a difference for our clients is our thing.’

An ongoing commitment to keeping things clear

Kendons has recently updated their business terms to include changes in legislation. They wanted to make sure that the updated documents would still meet the WriteMark® Standard. The new content covers complex topics, such as anti-money laundering and non-compliance with laws and regulations.

For the Kendons team, getting to the heart of how the changes might affect their clients is important — but so is explaining the changes as clearly and concisely as possible. Kendons also decided to use the update as an opportunity to check existing text.

The result? Kendons is proud to say that their 2021 terms and key client documents continue to carry the WriteMark® — the quality mark of clear communication that shows you care.

Kendons has also championed plain language over the years as a valued sponsor of New Zealand’s Plain English Awards — they’re a company that’s walking the talk and doing good!

View the register of WriteMark® holders

Clearly, it’s still Summer

Image, road driving through hills

Summer KiwiSaver helps you on your financial literacy journey. Image by John Dame / Unsplash licence

Forsyth Barr continues its plain language journey with the latest update to the product disclosure statement for Summer KiwiSaver. For the sixth year in a row, Summer KiwiSaver has kept its WriteMark status by continuing to commit to clear communication.

The WriteMark® Plain Language Standard shows readers that a document is easy to read and act on.

Trish Oakley, Head of Summer, explains why they’ve consistently sought the WriteMark® as a hallmark of clarity for their document.

‘We want to show our commitment to plain language so that our investors can easily understand KiwiSaver, and make well-informed decisions about their investments.’

Financial documents change, but they needn’t lose clarity

When a document changes, it needs a quick check-up to make sure it still reaches the high standard demanded by the WriteMark®. This time around, the updates were needed to reflect changes to legislation, tax wording, and processes.

‘Summer’s product disclosure statement is a living document’, says Trish, ‘and as it changes, we’ll continue to seek the WriteMark® tick. That way, we’re supporting our investors in their financial literacy — helping them to understand the language of money.’

Clarity inspires trust

Here at WriteMark® we commend providers like Forsyth Barr.

Write and WriteMark® CE Lynda Harris says,

‘Information about investment affects decisions that have a far-reaching impact. Forsyth Barr has committed to clarity in a field that is known for its complexity. Their members can be confident that Forsyth Barr really does ‘walk the talk’ when it comes to putting customers’ needs first.’

Read Summer’s product disclosure statement
Read our earlier story about Summer KiwiSaver
Read Summer’s article about their commitment to clarity on their website
Find out more about getting a WriteMark® assessment

Reaching a plain language standard helps you reach your audience

Image, road driving through the foothills facing a snowy mountain

Aim high — achieving a plain language standard will help your document work for your readers

An international colleague asked us about our two plain language standards:

Is the Write Plain Language Standard the same as the criteria for assessing a document and giving it the WriteMark®? Or are the Standard and the WriteMark® two different and separate tools?

Here’s how the two Standards came to be, how they relate to each other, and how they’re different.

The Write Plain Language Standard is available for all to use

The 10 elements in the Write Plain Language Standard are a highly condensed version of the 28 elements in the WriteMark® Plain Language Standard.

The WriteMark® came first, and only documents assessed by our approved assessors can carry it. Several years later, because our clients wanted a standard they could apply themselves, we created a shortened form.

This shorter, easy-to-use standard became Write’s Short Plain English Standard. We’d customise it specially to suit our clients’ specific needs. And clients would often include their standard in their style guide.

Plain-Language-Standard-image-with-border Reaching a plain language standard helps you reach your audience

Aim high — achieving a plain language standard will help your document work for your readers. Image by Write Group Limited

Eventually we made the short form (now called the Write Plain Language Standard) freely available under a Creative Commons licence. Anyone can use it to check and improve the quality of their writing.

We often use the Write Plain Language Standard as an audit tool. Our clients want to understand how their writing measures up against widely accepted plain language criteria.

Download the Plain Language Standard at the Write website

The WriteMark® is a mark of document quality available by assessment

We use the WriteMark® criteria when an organisation wants to show that their document has been independently assessed as meeting a very high standard of plain language. Achieving the WriteMark® gives them the right to display the WriteMark® logo — seen as a quality mark — on their document.

WriteMark® Plus is another option we’ve recently developed. It combines the WriteMark’s® elements-based assessment with document user-testing. We or another approved testing agency will test the document with readers who match the profile of the target reader.

Many clients now prefer to achieve the WriteMark® Plus, which demonstrates an even greater commitment to plain language.

Read about an insurance policy that achieved the WriteMark® Plus
Read about a legal document that achieved the WriteMark® Plus
Get in touch if you’d like to know more about the WriteMark®

A plain language love story

Image, blonde woman in a yellow jacket facing away from the camera and holding her hands in a heart shape above her head

Image by Andre Furtado / Pexels licence

We’re head-over-heels for plain language, and we’re always excited when we find others who share our passion. Take Southern Cross Travel Insurance (SCTI): we’ve just awarded the WriteMark® to their new domestic travel policy.

SCTI decided the time was right to offer an insurance policy that would help New Zealanders feel safe and secure when travelling around New Zealand. The WriteMark® shows that SCTI is dedicated to bringing their customers a policy that’s clear and easy to understand.

Nick Bassett, Acting Head of Sales, Product and Marketing, says they wrote the policy with their customers in mind:

We’re committed to providing our customers with excellent service, and knowing what they’re covered for when they buy their policy is incredibly important. The WriteMark® stamp is an endorsement of transparency and integrity, which is why we’re so pleased to have launched our first policy document in plain language, and to have achieved this recognition.

To celebrate, we’ve created a video that showcases everything there is to love about an insurance policy with the WriteMark®.

Your customers deserve a policy that understands them

Insurance should give us peace of mind because we know we have support in times of stress and uncertainty. A policy written with everyday words, short sentences, and useful headings locks in that peace of mind, because you know exactly what you’re covered for.

By writing your insurance policy in plain language, you’re showing that you care about your customers and can think from their perspective. Your transparency will help build their trust.

Learn more about writing insurance policies in plain language

Want to start your own plain language love story? Ask yourself what your reader needs from you, and make sure you deliver it in a way that’s easy to understand.

Insurance cover is complicated, and your readers will thank you for finding a way to lead them through it, without all the jargon. You’ll find lots of helpful tips in our easy-to-use checklist — the Write Plain Language Standard.

Download Write’s free Plain Language Standard
Take our Plain Language Foundations online course
Read our recent blog post on how plain language can help institutions win back trust
Find out more about getting a WriteMark® assessment

It’s always clear when it’s Summer

Image, red and white striped umbrella against a blue sky

It’s always clear when it’s Summer KiwiSaver. Image by David T / Unsplash licence

Forsyth Barr is celebrating Summer this week. Their Summer KiwiSaver scheme’s product disclosure statement (PDS) is shining bright because it has again met the WriteMark® Plain Language Standard. The Summer KiwiSaver PDS is now in its fifth year of reaching this sought-after confirmation of clarity.

The PDS has new content to reflect both legislative changes and changes to risk indicators for some of the scheme’s funds. Investors can still easily learn about how the Summer KiwiSaver scheme works, its risks, and what rights they have when investing.

Trish Oakley, Head of Summer, is determined to keep the standard of clarity high.

The WriteMark® shows our continued commitment to plain English and to making KiwiSaver easy for our members to understand. That way they can make informed decisions.

Each time the document changes, we’ll make sure it continues to hold the WriteMark®. That shows our commitment to transparency and accessibility.

Investing can be straightforward,
not complex

Like the team at Summer, we think clear writing in financial documents is important to help consumers make good investment decisions. You shouldn’t have to be a financial expert to be able to understand the financial information that affects you.

In a field that’s known for complexity, issuing a really clear statement about your product has far-reaching effects. A financial institution can build trust and goodwill by communicating clearly with its customers. And that’s a bright outlook for all of us.

Heart-padlocks-min It’s always clear when it’s Summer

Lock in clarity by getting the WriteMark® on your documents. Image by Daniel Park / Unsplash licence

Discover resources to help you write clear financial documents

How can you get started on creating a clear financial document? Our evergreen advice is to consider your reader’s needs and put yourself in their shoes.

Think about the purpose of your document. Explore ways you can convey complex information simply, so that people who are not financial experts can understand your writing. You’ll find lots of helpful tips in our easy-to-use checklist — the Write Plain Language Standard.

Download Write’s free Plain Language Standard
Download Write’s free ebook Unravelling Financial Jargon
Check out the Financial Markets Authority’s glossary of financial terms on the FMA website
Find out more about getting a WriteMark® assessment

Kimble Center’s Power of Attorney goes to the top of its class

Image, interior of a cathedral dome

Organising a power of attorney document for your healthcare means others can take care of you when you can’t. Image by Bimatshu Pyakuryal / Unsplash licence

We all hope we’ll always be able to make our own decisions about our healthcare. But what if we can’t?

The Kimble Center for Legal Drafting, based at Western Michigan University–Cooley Law School in the US, has published a new Power of Attorney document. People can use the Power of Attorney to set up someone they trust to make decisions about their healthcare if they’re not able to. What’s more, the Power of Attorney is easy to understand — and it’s free to use for US citizens.

Kimble.BlogImages-Gusto-1 Kimble Center’s Power of Attorney goes to the top of its class

Design elements guide the user through the document. Image by Gusto Design.

The Kimble Center’s legal team decided they wanted their new document to be top of its class. So they first asked the members of their advisory board for feedback. Then they applied for another layer of review through the WriteMark assessment process.

The WriteMark® assessment considers purpose, structure, content, language, and design as part of a rigorous document analysis.

Design to support the purpose of the document

The Center engaged the team at Gusto Design to create a design that would support clarity and readability.
Annette Ellis, Creative Director at Gusto, explains:

We worked with the Kimble Center for Legal Drafting to make a complex process clear and easy to understand. The plain language used for the Power of Attorney form is visually supported using design elements that guide the user through the form, making it easy for them to understand and fill out.

Instructions are provided as shaded boxes adjacent to the form fields, providing users with additional information that helps them understand how to fill out the form correctly. This extra guidance is critical to ensure the form accurately captures their wishes.

 

Kimble.BlogImages-Gusto-2 Kimble Center’s Power of Attorney goes to the top of its class

Clear design is critical to ensure the form accurately captures the user’s wishes. Image by Gusto Design

All boxes ticked

With its plain language and simple design, the Power of Attorney for My Health Care goes to the top of its class. It meets all the elements of the WriteMark® Plain Language Standard — and it’s the first document of its type to achieve the Standard.

Joseph Kimble, Distinguished Professor Emeritus at WMU–Cooley Law School, acknowledges the input from the WriteMark® team:

I’m grateful for the invaluable suggestions we received from Anne-Marie Chisnall (a member of our international board of advisers) and then from the WriteMark® assessment team. Those suggestions significantly improved almost every page.

And tested with users too

Since we originally published this story, researchers at Michigan State University have user-tested the Power of Attorney document. The Kimble Center applied recommendations from the user-testing report and did a little rewording and redesigning of the document. With these changes, the Power of Attorney achieved WriteMark® Plus.

WriteMark® Plus is awarded to documents that have reached the WriteMark® Standard and that also undergo user-testing for further fine-tuning.

Find out more about WriteMark® Plus — the ultimate in communication excellence

Legal documents unlike anything that the public has seen before

The Kimble Center for Legal Drafting paves the way for innovative legal documents. This article on the Center’s website describes its origins and goals.

Life isn’t fair — but how we act can be

Image, cover for the ICNZ Fair Insurance Code 2020

The Fair Insurance Code ticks all the boxes for insurers and consumers. CC-BY-NC-ND

Fairer insurance for all New Zealanders dovetails perfectly with the WriteMark®’s mission of a fairer society where everybody can get the information they need.

This week the Insurance Council of New Zealand published the Fair Insurance Code 2020. The Code helps to build trust and confidence in the insurance industry, which may lead to a fairer financial system for all of us.

The Code safeguards consumers by committing general insurers to:

  • act honestly and fairly
  • develop, market, and sell insurance products responsibly
  • identify and address instances of poor conduct.

A fair code is a clear code

As the Code has reached a high standard for plain language, we’re pleased to say it has also earned the WriteMark®. This means it has a clear purpose, structure, language, and design. Readers can understand and act on the information they need. For example, the Code tells readers at the start what to expect:

…The code describes how your relationship with your insurer should work, including what you need to tell them and how they need to respond.
The code:

  • explains what the Fair Insurance Code covers and who it applies to
  • describes the responsibilities you and your insurance company have
  • explains what should happen when you make a claim or a complaint.

The Code uses straightforward language that talks directly to readers and is easy to understand. Sentences are short and uncomplicated. The writers have also made sure the Code is accessible for readers and speakers of other languages, and have produced a version in New Zealand Sign Language.

bandaid-tin-resize-1-1-1 Life isn’t fair — but how we act can be

A financial band-aid should be fair and clear. Image by Franck V / Unsplash licence

Working together to support consumers

Minister of Commerce and Consumer Affairs Kris Faafoi describes insurance as a critical service that needs to support consumer financial resilience, and not undermine it. When insurers comply with the Code, consumers will find it easier to access financial support when the unexpected happens.

Allowing the insurance industry to self-regulate works with the law and helps to:

  • put customers at the centre
  • push for culture change in the industry
  • set up robust internal processes.

More than the sum of its parts

The Fair Insurance Code has ticked boxes for all 28 elements of the WriteMark® plain language standard. But the Code’s impact and clarity add up to a lot more than that — and that’s fair.

Read the Fair Insurance Code

Watch Hon Kris Faafoi introduce the Code

Writers and WriteMark®: Partners in care

Image, two wooden hearts cut out on a table

Set up a partnership of care through the WriteMark process. Image by Isaac Quesada / Unsplash licence

So, believing what you do about the power of plain language, my question to you as both writer and consumer is, ‘What action can you take that is bigger and bolder than before?’ How can you make your sense of care count?

Lynda Harris, Chief Executive of Write and WriteMark®, talked about care as a catalyst for change in her speech at the Plain English Awards ceremony in November 2018. She went on to say:

Make your effort meaningful! What significant project needs your support and insights? Which of your reader groups are most in need? Who must you persuade? Where can you make a difference?

Lynda-PEA-awards-min Writers and WriteMark®: Partners in care

Lynda Harris urges writers and readers to care about clarity at the 2018 Plain English Awards. Image by Rebecca McMillan Photography / CC BY-NC

One way to make a bold and meaningful difference is to earn the WriteMark® Plain Language Standard on your document or website. This mark of ‘care in action’ isn’t necessarily easy to achieve, but the payoff is powerful. To meet the Standard, you’ll need to be committed to the process — and persistent.

The rigorous WriteMark® process sets up a partnership of care where document creators commit to plain language for their readers. Documents that reach the Standard have been checked against 28 elements covering purpose, structure, content, language, presentation, and accuracy. WriteMark® Plus adds user-testing with readers to the mix as well.

Discover more about the WriteMark elements of plain language

How to set up a partnership of care with the WriteMark

The writers, editors, designers, legal teams, and others who create WriteMark®-ready documents often work together for a long time. The WriteMark® review recognises the work everyone has put in so far and checks for any final changes needed to achieve the Standard.

If you start on the WriteMark® journey, you’ll need to consider feedback from your WriteMark® assessor. The document will probably change as your team considers the feedback and decides how to implement it. If you aim for WriteMark® Plus, you’ll also get feedback from real readers who reflect the characteristics of your intended audience.

Whatever the source of the feedback, you’ll know that it’s intended to help shape your document into one that exemplifies the best of plain language for the benefit of all readers. A document that reflects the care of all the professionals who have crafted it — and care for the readers who will ultimately read, understand, and act on it.

Hearts-resized-min Writers and WriteMark®: Partners in care

Set up a partnership of care through the WriteMark process. Image by Isaac Quesada / Unsplash licence

A Deed of care for the future

Once you’re on the way to achieving the Standard, you’ll sign an agreement called the WriteMark® Deed. The Deed sets out our WriteMark® relationship and explains how it works now, and for the future.

We’ll both celebrate and spread the news, hoping to inspire others to aim high for clarity and care for their readers.

Read about a WriteMark® project to rewrite an insurance policy

Join a face-to-face workshop on plain language principles

Get access to Write Online: videos and microlearning from the leaders in plain language

Help! My appurtenance is on fire!

Image, fire.

Avoid adding fuel to the fire with complicated communication. Image by Little Visuals. Pexels license.

When something catastrophic happens at home, you need to act fast. Can you imagine trying to get help like this?

“I need to undertake a disclosure with you. I’ll give you the full particulars. A bodily injury has occurred directly or indirectly. And I’m worried about the remediation. Can I priority request you and your apparatus be utilised to assist with the contamination damage?”

These convoluted phrases pepper real insurance documents. But when people need to understand what’s covered and how to make a claim, they need clear, accurate information that’s easy to navigate.

We’re thrilled that more insurance companies are taking this seriously.

Some companies are working hard on their legalese, rewriting dense, internally focused policies, forms, and letters so they are easy to read, easy to understand, and written for the reader rather than the writer.

And each year a few more make the WriteMark® grade.

tower-resize-300x168 Help! My appurtenance is on fire!

Congratulations to Tower for achieving the Write Mark and becoming a plain language champion! Image by Tower Insurance.

Tower Insurance is on a mission

Tower Insurance is one of the latest. Tower’s recent commercials proudly proclaim that they now have the WriteMark® on 14 home, contents, and vehicle policies. Their campaign dismantles difficult words and shows the difference straightforward language can make.

Words for work, or words for wonder?

Tower’s image of the word ‘appurtenance’ exploding symbolises their mission to simplify insurance.

And it had us scratching our heads.

Because, even though our WriteMark® assessors include authors, linguists, editors, teachers, and all-round word nerds, many of us didn’t know what ‘appurtenance’ meant.

These are people who send emails headed ‘Noun string of the day’, and can spend half an hour discussing the subtle difference between ‘moved home recently’ or ‘recently moved home’. They savour the richness, elegance, and (let’s be honest) perverseness of the English language.

We can all appreciate that ‘appurtenance’ is a lovely-sounding word with a fascinating etymology.

First known use of appurtenant

14th century

History and etymology for appurtenant

Middle English apertenant, from Anglo-French appurtenant, present participle of apurtenir to belong — more at ‘appertain’

History and etymology for appertain

Middle English apperteinen, from Anglo-French apurtenir, from Late Latin appertinēre, from Latin ad- + pertinēre to belong — more at ‘pertain’

But we’re also citizens and policy holders, who need to find our way through important information, often under stress. In times like these we want clarity, not a linguistic lift. We want information where writers have put the effort in to help us make decisions and take action.

resized-cup-and-saucer-min-300x192 Help! My appurtenance is on fire!

There’s a time for tea and poetry and a time for getting the information you need. Image by Suzy Hazelwood. Pexels license.

Excellence for effort and an effort for excellence

We know it’s not straightforward, and companies that have reached the WriteMark® Standard for some documents deserve recognition for their courage and commitment. And once one or two documents have met the Standard, it’s very easy to spot those that still need work.
Congratulations to Tower!

But what does ‘appurtenance’ mean?

In home insurance, an appurtenance is a piece of property associated with the main dwelling. For example, it includes the garden and trees, and other structures on the property such as garages, decks, and swimming pools. It also includes items that are in some way part of the house, such as air-conditioning units, furnaces, and septic systems.
— many of which could catch on fire!

« Previous PageNext Page »